Place Wedding QR Codes for maximum visibility

Where you place Wedding QR Codes can make all the difference to the pictures uploaded by your wedding guests. With their contributions, you’ll get a complete picture of your wedding day, and see it from your guests’ perspectives. Place them where your guests will see them.

When deciding where to place QR Codes, consider your wedding timeline — the flow of events throughout the day. Think about what you want to capture. Think about the moments you might miss. Take the wedding ceremony, for example. Traditionally, the bride arrives after the groom and guests, so as the bride, you might miss the buildup: the fun the groom has with his groomsmen and the guests as they arrive.

By placing QR Codes at strategic locations, you make it easier for your guests to upload their photos and videos. For your ceremony, you might include a QR Code on the back page of your wedding program or booklet with a short instruction on how to use it. Guests can scan the code while waiting for the ceremony to start, capturing the setup, the atmosphere, and candid moments before the bride’s arrival.

Some guests will love having a small activity to pass the time. They’ll pull out their phones, scan the QR Code, and snap a few photos of friends, family, or the beautifully arranged venue. This way, you’ll get to see the ceremony setup and moments from your guests’ perspective before you've even left the house. How exciting is that?

QR Codes act as a gentle call to action, encouraging your guests to document these moments and upload them to your WeddingPixie.com account.

Display your QR Codes for maximum visibility and photo opportunities at the following locations:

1. Venue Entrance

Place a QR Code at the entrance to your reception venue and expect to see photos of guests arriving, relaxing, and catching up with friends and family — perfect additions to your shared album.

Many couples despair at missing a couple of hours of their wedding reception because they are off getting their professional wedding photos taken. This can be a frustrating experience for couples because they have a sense of missing out on the fun happening at the reception. Placing a QR Code at the entrance to the venue will prompt guests to take out their phones and upload pictures. As a couple you’ll get to see what you missed through the photos uploaded by your guests.

Why it works:

• This is when the light is probably at its best.
• Encourages guests to start sharing photos early in the evening.

Pro Tip: Use a sign with a friendly message, like:
“Share the magic! Scan here to upload your photos and join the fun.”

2. Wedding Ceremony Programs

Include a QR Code in your ceremony programs or wedding mass booklet. As guests wait for the ceremony to begin, they can scan the code, capture the venue setup, and snap photos of themselves and others arriving.

Why it works:

• Guests can document the anticipation and atmosphere before walking down the aisle.
• Keeps guests engaged during downtime while adding to your photo collection.

Pro Tip: Add a message like:
“Help us capture every moment! Scan this QR Code to share your photos.”

3. Cake-Cutting Area

The cake-cutting ceremony is one of the most iconic parts of your reception. Placing a QR Code nearby ensures guests can snap and upload photos of you and your partner sharing this sweet moment.

Why it works:

• Everyone loves a good cake-cutting photo, and you’ll get a variety of angles and perspectives.
• It creates a focal point for guests to take and share photos.
• It's easy to sync videos taken from multiple angles.

Pro Tip: Display the QR Code on a small, elegant stand on the table near the cake with text like:
“Capture the sweetness! Scan to share your photos and videos of this special moment.”

4. Dinner Tables

Incorporate QR Codes into table decorations, like menu cards, table numbers, or centerpiece designs. Guests can scan during dinner or speeches to upload group photos and candid moments.

Why it works:

• Guests are seated, relaxed, and ready to take group photos.
• It captures moments from every table, giving you a complete view of your guest list.

Pro Tip: Use a simple phrase like:
“Let’s make memories! Scan to share your photos and videos from the night.”

5. Photo Slideshow

If you’re displaying a slideshow of childhood photos, engagement pictures, or wedding day highlights, it’s the perfect opportunity to encourage guests to contribute their shots to your album. Place a QR Code near the slideshow screen with instructions. WeddingPixie.com has slideshow functionality. The QR Code is displayed on slides.

Why it works:

• Puts guests in a nostalgic, photo-sharing mindset.
• It’s an interactive way to complement your slideshow with real-time uploads.

Pro Tip: Add a sign saying:
“Add your memories to our story! Scan here to share your photos with us.”

6. Photo Booth or Entertainment Area

A photo booth or activity area is already a guest favorite, making it an ideal spot for a QR Code. Guests can instantly share their silly poses and fun candids with you.

Why it works:

• Photo booths are natural gathering spots where guests are likely to take and upload pictures.
• Encourages participation while adding a playful element to your wedding album.

Pro Tip: Use text like:
“Strike a pose, then share it with us! Scan here to upload your photos.”

7. Dance Floor

The energy on the dance floor and bar is contagious. Placing a QR Code here ensures you capture the liveliest, funnest moments of your reception.

Why it works:

• Guests are in high spirits, great for videos.
• Perfect for group selfies, action shots, and cocktail close-ups.

Pro Tip: Display the code with text like:
“Dance, drink, snap, and share! Scan here to upload your videos.”

Final Tips for QR Code Placement

• Visibility is Key: Make sure your QR Codes are prominently displayed and easy to spot.
• Provide Clear Instructions: Not all guests are tech-savvy, so include simple, friendly guidance.
• Test in Advance: Ensure the QR Codes link directly to your WeddingPixie.com guest upload page.

By placing QR Codes thoughtfully around your venue—at the ceremony, the entrance, during the cake-cutting, near the dancefloor, and beyond—you’ll collect an array of priceless photos and videos. Help your guests help you relive every moment of your special day!